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Website Terms of Use  

Parties

“You” and “your” refer to any person accessing this website. “The Company” refers to the South African Academy of Family Physicians (SAAFP). 

Introduction and acceptance 

These terms and conditions govern your use of this website; by using this website, you accept these terms and conditions in full.   If you disagree with these terms and conditions, or any part thereof, you must not use this website. 

License to use website 

Unless otherwise stated, The Company and/or its licensors own the intellectual property rights in the website and material on the website.  Subject to the license below, all these intellectual property rights are reserved.  

You may view, download for caching purposes only, and print pages from the website for your own personal use, subject to the restrictions set out below and elsewhere in these terms and conditions.    

You must not: 

• republish material from this website (including republication on another website); 

• sell, rent or sub-license material from the website; 

• reproduce, duplicate, copy or otherwise exploit material on this website for a commercial purpose; 

• edit or otherwise modify any material on the website; or 

• redistribute material from this website except for content specifically and expressly made available for redistribution by the Company. 

Acceptable use 

You must not use this website in any way that causes, or may cause, damage to the website or impairment of the availability or accessibility of the website; or in any way which is unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.  

You must not use this website to copy, store, host, transmit, send, use, publish or distribute any material which consists of (or is linked to) any spyware, computer virus, Trojan horse, worm, keystroke logger, rootkit or other malicious computer software. 

You must not conduct any systematic or automated data collection activities (including without limitation scraping, data mining, data extraction and data harvesting) on or in relation to this website without The Company express written consent.  

You must not use this website to transmit or send unsolicited commercial communications.  

You must not use this website for any purposes related to marketing without The Company’s express prior written consent.   

Restricted access 

The Company reserves the right to restrict access to certain areas of or the entire website at The Company’s sole discretion.  

If The Company provides you with a user ID and password to enable you to access restricted areas of this website or other content or services, you must ensure that the user ID and password are kept confidential.    

The Company may disable your user ID and password in The Company’s sole discretion without notice or explanation. 

User content 

In these terms and conditions, “your user content” means material (including without limitation text, images, audio material, video material and audio-visual material) that you submit to this website, for whatever purpose.  

You grant to The Company a worldwide, irrevocable, non-exclusive, royalty-free license to use, reproduce, adapt, publish, translate and distribute your user content in any existing or future media.  You also grant to The Company the right to sub-license these rights, and the right to bring an action for infringement of these rights.  

Your user content must not be illegal or unlawful, must not infringe any third party's legal rights, and must not be capable of giving rise to legal action whether against you or The Company or a third party (in each case under any applicable law).    

You must not submit any user content to the website that is or has ever been the subject of any threatened or actual legal proceedings or other similar complaint.  

The Company reserves the right to edit or remove any material submitted to this website, or stored on The Company servers, or hosted or published upon this website.  

Notwithstanding The Company rights under these terms and conditions in relation to user content, The Company does not undertake to monitor the submission of such content to, or the publication of such content on, this website.   

No warranties 

This website is provided “as is” without any representations or warranties, express or implied.  The Company makes no representations or warranties in relation to this website or the information and materials provided on this website.    

Without prejudice to the generality of the foregoing paragraph, The Company does not warrant that: 

• this website will be constantly available, or available at all; or 

• the information on this website is complete, true, accurate or non-misleading.  Nothing on this website constitutes, or is meant to constitute, advice of any kind.  

Limitations of liability 

The Company will not be liable to you in relation to the contents of, or use of, or otherwise in connection with, this website: 

• for any direct, indirect, special or consequential loss; or 

• for any business losses, loss of revenue, income, profits or anticipated savings, loss of contracts or business relationships, loss of reputation or goodwill, or loss or corruption of information or data.  

Exceptions 

Nothing in these terms and conditions will exclude or limit any warranty implied by law that it would be unlawful to exclude or limit; and nothing in this website disclaimer will exclude or limit The Company liability in respect of any: 

• death or personal injury caused by The Company negligence; 

• fraud or fraudulent misrepresentation on the part of The Company or 

• matters which it would be illegal or unlawful for The Company to exclude or limit, or to attempt or purport to exclude or limit, its liability.  

Other parties 

You accept that, as a limited liability entity, The Company has an interest in limiting the personal liability of its directors, officers and employees.  You agree that you will not bring any claim personally against The Company directors, officers or employees in respect of any losses you suffer in connection with the website.  

Without prejudice to the foregoing paragraph, you agree that the limitations of warranties and liability set out in these terms and conditions will protect The Company directors officers, employees, agents, subsidiaries, successors, assigns and sub-contractors. 

Unenforceable provisions 

If any provision of this website disclaimer is, or is found to be, unenforceable under applicable law, that will not affect the enforceability of the other provisions of these terms and conditions. 

Indemnity

You hereby indemnify The Company and undertake to keep The Company indemnified against any losses, damages, costs, liabilities and expenses (including without limitation legal expenses and any amounts paid by The Company to a third party in settlement of a claim or dispute on the advice of The Company legal advisers) incurred or suffered by The Company arising out of any breach by you of any provision of these terms and conditions, or arising out of any claim that you have breached any provision of these terms and conditions. 

Breaches of these terms and conditions 

Without prejudice to The Company other rights under these terms and conditions, if you breach these terms and conditions in any way, The Company may take such action as The Company deems appropriate to deal with the breach, including suspending your access to the website, prohibiting you from accessing the website, blocking computers using your IP address from accessing the website, contacting your internet service provider to request that they block your access to the website and/or bringing court proceedings against you. 

Variation 

The Company may revise these terms and conditions from time-to-time.  Revised terms and conditions will apply to the use of this website from the date of the publication of the revised terms and conditions on this website.   

Assignment 

The Company may transfer, sub-contract or otherwise deal with The Company rights and/or obligations under these terms and conditions without notifying you or obtaining your consent.  

You may not transfer, sub-contract or otherwise deal with your rights and/or obligations under these terms and conditions.   

Severability 

If a provision of these terms and conditions is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect.  If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.  

Entire agreement

These terms and conditions constitute the entire agreement between you and The Company in relation to your use of this website and supersede all previous agreements in respect of your use of this website. 

Law and jurisdiction 

These terms and conditions will be governed by and construed in accordance with South African law and any disputes relating to these terms and conditions will be subject to the exclusive jurisdiction of the courts of South Africa.    

Privacy Policy

By registering with the SAAFP website you are subscribing to receive emails from us to update you on membership issues, conference notifications, press releases and third party notifications.

Introduction

This policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.

The website

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all UK national laws and requirements for user privacy.

Use of cookies

What are cookies?

Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

What do we use cookies for?

We may use cookies to remember personal settings you have chosen at our website. In no other context do we use cookies to collect information that identifies you personally. Most of the cookies we set are automatically deleted from your computer when you leave our website or shortly afterwards.

We use anonymous session cookies (short-term cookies that disappear when you close your browser) to help you navigate the website and make the most of the features. If you log into the website, application or a course as a registered user, your session cookie will also contain your user ID so that we can check which services you are allowed to access.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. 

Should users wish to deny the use and saving of cookies from this website onto their computer’s hard drive, they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.

Personal information

Whilst using our website, software applications or services, you may be required to provide personal information (name, address, email, account details, etc.). We will use this information to administer our website, applications, client databases and marketing material. We will ensure that all personal information supplied is held securely in accordance with the General Data Protection Regulation (EU) 2016/679, as adopted into law of the United Kingdom in the Data Protection Act 2018. Further, by providing telephone, fax and email details, you consent to [company name] contacting you using that method. You have the right at any time to request a copy of the personal information we hold on you. Should you wish to receive a copy of this, or would like to be removed from our database, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. .

Information collection and use

How do we collect information?

The South African Academy of Family Physicians collects information in two possible ways:

a. When you directly give it to us (“Directly Provided Data”)

When you sign up for our site, purchase our products or communicate with us, you may choose to voluntarily give us certain information – for example, by filling in text boxes or completing registration forms. All this information requires a direct action by you at that time in order for us to receive it.

b. When you give us permission to obtain from other accounts (“User Authorised Data”)

Depending on your settings or the privacy policies for other online services, you may give us permission to obtain information from your account with those other services. For example, this can be via social media or by choosing to send us your location data when accessing our website from your smartphone. 

How long do we keep your data for?

The South African Academy of Family Physicians will not retain your personal information longer than necessary. We will hold onto the information you provide either while your account is in existence, or as needed to be able to provide the Services to you, or (in the case of any contact you may have with our Customer Care team) for as long as is necessary to provide support-related reporting and trend analysis only.If legally required or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may also retain some of your information for a limited period of time as required, even after you have closed your account or it is no longer needed to provide the Services to you.

Registration forms

The South African Academy of Family Physicians will not sell or rent your personally identifiable information, gathered as a result of filling out the site registration form, to anyone.

Choosing how we use your data

We understand that you trust us with your personal information and we are committed to ensuring you can manage the privacy and security of your personal information yourself.

With respect to the information relating to you that ends up in our possession, and recognising that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all of the following:

• You can verify the details you have submitted to The South African Academy of Family Physicians by contacting us at This email address is being protected from spambots. You need JavaScript enabled to view it. Our security procedures mean that we may request proof of identity before we reveal information, including your e-mail address and possibly your address.
• You can also contact us by the same method to change, correct, or delete your personal information controlled by The South African Academy of Family Physicians regarding your profile at any time.  Please note though that, if you have shared any information with others through social media channels, that information may remain visible, even if your account is deleted.
• You are also free to close your account by sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it. . If you do so, your account will be deactivated. However, we may retain archived copies of your information as required by law or for legitimate business purposes (including to help address fraud and spam).
• You can always feel free to update us on your details at any point by emailing us at This email address is being protected from spambots. You need JavaScript enabled to view it. .
• You can request a readable copy of the personal data we hold on you at any time. To do this, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.

Please note, we are constantly reviewing how we process and protect data. Therefore, changes to our policy may occur at any time. We will endeavour to publicise any changes. 

Cookie Policy 

This is the Cookie Policy for SA Academy of Family Physicians, accessible from www.saafp.org

What Are Cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or 'break' certain elements of the sites functionality.

For more general information on cookies see the Wikipedia article on HTTP Cookies.

How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.

The Cookies We Set

Third Party Cookies

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

More Information

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. This Cookies Policy was created with the help of the CookiePolicyGenerator.com

However if you are still looking for more information then you can contact us through one of our preferred contact methods:

Advertising Policy 

This advertising policy forms part of the Terms of Use of our website.

We believe that information is sensitive and unique in nature, thus requiring the highest ethical standards of publishing.

The purpose of our advertising and sponsorship policy is to clearly separate our Association’s functions from our commercial functions. Commercial functions include online advertisements, sponsored content, newsletter advertising and any other paid services that may be offered on the SAAFP  website (herein referred to as “the site”) and SAAFP (herein referred to as “the owner”).

The owner adheres to the following basic rules when placing advertising, sponsors’ logos or advertorial material of any kind:

•    The owner reserves the right to decide at all times when, where and what advertisement may be placed.
•    Acceptance of an advertisement or sponsorship by the owner should under no circumstances be understood as an endorsement of or support for the advertised or sponsored product/brand or the company manufacturing, distributing, marketing or otherwise associated with the product/brand.
•    The owner will strive to carry advertising and sponsorship material that complies with our high ethical and professional standards – including but not limited to matters of good taste, accuracy, public policy, sound practice, honesty, government regulation and South Africa’s constitutional requirements of non-discrimination. No advertising associated with harmful and/or indecent practices, such as firearms, ammunition, pornography, tobacco, gambling or alcohol may be carried.
•    All sponsored content (advertorial) will be clearly marked as such and may be positioned or presented in a way that distinguishes it from editorial content.
•    No banner, pop-up, video or audio advertising is permitted.
•    It is incumbent upon the advertiser to comply with local and international regulations regarding the advertising material to be published on the site.
•    The owner reserves the right to publish, reject, move or remove any advertisement or sponsors’ logo without first giving notice to the affected advertiser or sponsor. The owner specifically reserves the right to remove advertising and sponsorship material should such material contravene any of the rules here listed or in any way infringe on the integrity or good reputation of the site. We undertake to provide reasons for such decisions and to refund the advertiser for the remaining time if the advertisement is removed before the date agreed upon.

While the site and the owner strive to pre-empt and remove any advertising material that is illegal, harmful or otherwise objectionable, they disclaim any liability for any damages, direct or indirect, that may result from the use of any form of advertising on the site.

Email Disclaimer

This email and all attachments to it may contain confidential information and is intended solely for the use of the individual to whom it is addressed. Any views or opinions presented are solely those of the author and do not necessarily represent those of the South African Academy of Family Physicians. If you are not the intended recipient, be advised that you have received this email in error and that any use, dissemination, printing, forwarding or copying of this email is strictly prohibited. Email transmission cannot be guaranteed to be secure or without errors, as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message, which may arise as a result of email transmission. If the email was received in error, erase all copies and return it to the sender. 

Competition Terms and Conditions

These are the standard terms and conditions for competitions conducted or promoted by or in association with the SA Academy of Family Physicians (SAAFP)

1. Your entry into the competition and/or your acceptance of a prize (in the event that you win a prize) constitutes your binding acceptance of the terms and conditions on behalf of yourself and any person with whom you may share a prize (in the event that you win a prize which is for you and one or more additional persons (“your partner”).

2. To be eligible for the competition, participants or entrants must reside in the Republic of South Africa, unless otherwise stated.

3. The outcome of the competition is subject to the decision of the judge, photographer or organiser of the competition, whose decision is final, and no negotiations and or correspondence will be entered into after the fact.

4. The competition is not open to

4.1 directors, members, partners, agents, employees or consultants of SAAFP or any supplier of goods or services in connection with a competition; and
4.2 the spouse, life partner, business partner or associate, or the natural or adopted parent, child, or sibling, of any of the persons specified in 4.1 above.

5. Entrants under the age of 18 must obtain written permission from their parents or guardians before entering.

6. You may not participate in or win a competition if you have won a competition promoted by us within the past six months. You will be eligible to participate in a competition promoted by us after the expiry of six months after the date on which you won the last competition.

7. If you use a mobile phone for entry into the competition, the telephone calls or text messages you make will be charged at the prevailing rates, which may vary from time to time. "Free" minutes under a cell-phone contract do not apply.

8. It is your responsibility to ensure that your entry is received by us prior to the closure of the competition. Any entries which are not received by us prior to the closure of the competition will not be eligible to participate, regardless of the reason for the late entry. We and our affiliates are not responsible for any entries which are not received by us, whether timeously or at all, regardless of the cause thereof. Without limitation, we and our affiliates are not responsible for any problems or technical malfunction of any telephone network or lines, computer on-line systems, servers, or providers, computer hardware or software failure or malfunction, traffic congestion (whether physical, or on the Internet, telephone lines or at any service provider, website or other device or medium), or any combination thereof, or any other technical or other problems.

9. We and our affiliates are not responsible for any injury or damage to your or any other person’s computer, mobile telephone or other device used by you to enter into, or obtain any materials related to, the competition.

10. It is your responsibility to ensure that any information which you provide to us is accurate, complete and up to date.

11. Any costs or expenses which you may incur other than in respect of those items specifically included in a prize are for your own account. SAAFP will not be responsible for any costs or expenses which you, or your partner (if applicable), incur during and for purposes of your entry into the competition and your acceptance and/or use of a prize.

12. We do not make any representations or give any warranties, whether expressly or implicitly, as to a prize, and in particular, but without limitation, make no representations and give no warranty that –

12.1. your entry or participation in the competition will necessarily result in you winning a prize;
12.2. a prize, or any aspect thereof, will meet your, or, if applicable, your partner’s, requirements, preferences, standards or expectations; or
12.3. a prize, or any aspect thereof, will be satisfactory, punctual, free from defects, safe or reliable.

13. We and our affiliates will not be responsible for any harm, damage, loss or claim relating to the provision of any element of a prize or any changes to a prize that may be made at any time.

14. Prizes are not transferable and may not be deferred, changed or exchanged for cash or any other item.

15. You may not win a prize if it is unlawful for us to supply such a prize to you. If you do win such a prize, you will forfeit it.

16. You must possess whatever documents and permissions that may be required in order to accept and use a prize, including, as regards international travel, a valid passport and all necessary visa and travel documentation, which documents and permissions it is your responsibility to obtain at your own cost, and which documents and permissions must remain valid in such minimum form and for such minimum period after the prize date as may be required by the relevant authorities.

17. The winners will be notified by means of the contact details provided to us. If we are, or a third party supplier is, unable to contact a winner within 30 days or if the winner is unable to collect the prize within 60 days, the winner will forfeit the prize and SAAFP reserves the right to re-draw a new winner under the same conditions.

18. In the event that you win a prize, you agree to the publication of your name and to appear in person in the electronic media and the print media, and you agree, within reason, to endorse, promote or advertise our goods or services, for which no fee will be payable.

19. We may require you to provide us with such additional information as we may reasonably require in order to process and facilitate your acceptance and/or use of a prize.

20. In the event that you win a prize provided by a third party supplier, the supplier will contact you to arrange the collection thereof. In this regard, you must collect the prize at the time and date arranged with the supplier of the prize. All correspondence regarding the prize must be directed to the supplier of the prize. SAAFP will not be responsible for any further correspondence, harm, damage, loss or claim relating to the provision of any element of the prize.

21. We and our third party suppliers, as the case may be, reserve the right to vary, postpone, suspend or cancel the competition and any prizes, or any aspect thereof, without notice at any time, for any reason which we deem necessary. In the event of such variation, postponement, suspension or cancellation, you agree to waive any rights, interests, and expectations that you may have in terms of this competition and acknowledge that you will have no recourse against us, our affiliates and third-party suppliers.

22. You agree that your participation in the competition, and your acceptance and/or use of a prize, or any aspect thereof, is at your own risk.

23. We and our affiliates will not be responsible and disclaim all liability for any loss, liability, injury, expense or damage (whether direct, indirect, incidental, punitive or consequential) of any nature, whether arising from negligence or any other cause, which is suffered by your participation in the competition or the acceptance and/or use by you, or your partner (if applicable), of any prize, or by any action taken by us or any of our affiliates in accordance with the terms and conditions.

24. You, and in the event of your death, your family, dependants, heirs, assignees or any other beneficiaries of your estate, indemnify and hold us and our affiliates non-liable for any claim by you, or your partner (if applicable) (whether direct, indirect, incidental, punitive or consequential) of any nature, whether arising from negligence or any other cause, relating to any injury, loss, liability, expense and/or damage which you may suffer, howsoever arising, in relation to your entry into this competition and/or acceptance and/or use by you of a prize.

25. You acknowledge that the acceptance and use of a prize is subject to the proviso that –

25.1. all of the terms and conditions will apply to both you and your partner (if applicable), and you will ensure that your partner agrees to be bound and complies, and will continue to comply, therewith;
25.2. you will take full responsibility for your partner;
25.3. you indemnify and hold us and our affiliates devoid of liability for any claim by your partner or any third party in the event that your partner suffers any loss or damage pursuant to your partner’s acceptance and/or use of a prize;
25.4. any minor will be accompanied by a parent or legal guardian.

26. If you fail or if your partner (if applicable) fails to comply with any of the terms and conditions, then without prejudice to any other remedy which we may have –
26.1. you will be automatically disqualified and you will forfeit the prize/s (in the event that you have already won a prize);
26.2. you will pay us for any loss or damage incurred by us directly or indirectly as a result of your (or, if applicable, your partner's) non-compliance, including all of our legal costs (including attorney and own client costs) which we may incur in taking any steps pursuant to your (or your partner’s) non-compliance; and
26.3. you indemnify and hold us and our affiliates devoid of any liability for any claim by any person, (whether direct, indirect, incidental, punitive or consequential) of any nature, whether arising from negligence or any other cause, relating to any death, injury, loss and/or damage which may be suffered howsoever arising in relation to your failure (or that of your partner, if applicable) to comply therewith.

27. For purposes hereof, "affiliate" means our partners, co-promoters and sponsors of this competition, our subsidiaries, our and their subsidiaries and respective holding companies, the subsidiaries of their holding companies, and our and their directors, officers, employees, agents and representatives.

28. These terms and conditions will be construed, interpreted and enforced in accordance with the laws of contract and dispute resolution in the Republic of South Africa.

29. SAAFP and the judges' decision on any matter concerning the competition and/or arising out of these terms and conditions is final and binding on you, and no correspondence will be entered into.